Forms for New Employees

New Employee Documents

Student Employment

I-9 Form

Campbell University is required by federal law to verify the employment eligibility and identity for all of its employees by completing an I-9 form for each employee at the time of hire. Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.

Who must complete an I-9 Form:

  • All new Campbell University employees (regular, temporary, and student)
  • All Rehires

Acceptable I-9 Document Lists:

Within the first 3 business days of employment, employees must provide documentation to Campbell University that establishes both identity AND employment eligibility by including either:

One document from:
List A – Documents that establish both identity and employment eligibility

OR

One document each from:
List B – Documents that establish identity and List C – Documents that establish employment eligibility

List A: Documents that Establish Both Identity and Employment Authorization

  • Unexpired U.S. Passport or Passport Card
  • Permanent Resident Card OR Alien Registration Receipt Card with photograph (INS Form I-551)
  • Unexpired foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine readable immigrant visa
  • Unexpired Employment Authorization Document that contains a photograph (Form I-766)
  • In the case of a nonimmigrant alien authorized to work for a specific employer incident status, an unexpired foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form
  • Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

List B: Documents that establish identity

  • Unexpired driver’s license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
  • Unexpired ID card issued by federal, state, or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
  • School ID card with a photograph
  • Voter’s registration card
  • US Military card or draft record
  • Military dependent’s ID card
  • US Cost Guard Merchant Mariner Card
  • Native American tribal document
  • Unexpired driver’s license issued by a Canadian government authority

NOTE: for persons under age 18 who are unable to present a document listed above one of the following is required:

  • School record or report card
  • Clinic, doctor or hospital record
  • Day-care or nursery school record

List C: Documents that establish employment eligibility

  • Social Security Account Number card other than one that specifies on the face that the issuance of the card is not valid for employment in the United States or other limiting language (card must NOT be laminated)
    NOTE: The University cannot accept a metal, plastic, or a blue laminated Social Security card.
  • Certification of Birth abroad issued by the Department of State (Form FS-545)
  • Certification or Report of Birth issued by the Department of State (Form DS-1350)
  • Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal
  • Native American tribal document
  • US Citizen ID Card (INS Form I-197)
  • Identification Card for use of Resident Citizen in the United States (INS Form I-179)
  • Unexpired employment authorization document issued by the Department of Homeland Security