Travel Policy & Approval Protocol

This page will soon be updated with more current travel information and policies.

University Travel during the COVID-19 Pandemic

Travel is risk. Anytime we leave the University and return, we expose ourselves and others to the possibility of infection.

The travel policy assists with decision making and provides necessary steps to advise and govern the Campbell community in our shared responsibility to protect each other during the pandemic. Only necessary and essential travel should be performed.

Travel is essential if the business of the university cannot be performed without the travel, and the significance of the travel is such that it warrants being performed even with the risks involved. 

University-related travel continues to be restricted. Exceptions to this general statement are to seek pre-approval using the University Travel Request Form and follow guidance outlined in the full Travel Protocols and Policy Application:

  • All students, academic and administrative university travel must be pre-approved by university Deans or vice presidents.
  • All university travel by university deans must be pre-approved by their vice-president.
  • All university travel by university vice-presidents must be pre-approved by the president. 
Submit a Travel Request

Assessing Travel Risk

The following chart links the risk level of intended travel and the protocols for community safety to the requirements for approval and the necessary approving body.

Risk Category 1 - Lower Risk 2 - Risk 3 - Medium Risk 4 - High Risk 5 - Highest Risk
Actions to be taken by person Use standard safety protocols: masks, 6ft physical distance, limited time under 15 mins, and hand washing Use rigorous safety protocols, including risk planning on route. Reconsider travel. Use heightened protocols, including risk planning, behavior modifications. Avoid travel. Consider self-quarantine and careful monitoring, as well as heightened safety protocols. Do not travel. Requires quarantine.
Description of risk-prone activities Any movement off campus is travel: back and forth to personal family housing, essential errands using masks, sanitizing, time and distancing protocols. (If you or your family is in a vulnerable category, your risk level rises to 3 or above.) Individual travel to low touch, low or no contact areas with masks and distancing protocols maintained, outside activities, use of personal vehicles, and careful adherence to safety protocols. Travel using personal transit. Travel risk may include being in public spaces or contact with external people where meetings may be over 15 minutes, distancing under 6 ft., and/or mask wearing is unreliable. Travel to high contact areas, with time spent in public areas, little control over distancing or protocols, use of public transit such as flights (domestic or international). Travel poses greater infection risks, even with risk planning and careful protocols. Travel to high touch, high contact places with group gatherings, crowds, few or no distancing protocols, with prolonged cohabitation or confined areas e.g. participation in a cruise.

This chart is not intended as medical advice, but as an aid for decision-making and application of policy.

Travel FAQs

As a community, we have a shared responsibility to practice increased precautions as part of a “new normal” around the globe.  Travel policies and restrictions will be re-evaluated as circumstances change. There is no designated time at this point, but visit for regular updates.

All travel must be pre-approved by Deans and Vice-Presidents.  Any request for exceptions should follow the guidelines listed in the more comprehensive “Travel Protocols” information. 

  •  Follow recommendations from the CDC to protect yourself and others.
  • Choose the safest methods of travel. Not all methods of travel are the same:  Traveling in your car alone or with people you live with daily is not the same risk as traveling with a group, using public transit, or flying.
  • Be aware that not all community impact is the same. The traveler should carefully evaluate and be aware of the disparity of impact on communities they may be traveling through or returning to: “COVID-19 disproportionately affects communities of color for several reasons, including existing social, environmental, and health inequities.” 
  • No one with symptoms should travel.
  • Travel is restricted to or through “hotspots,” both domestic and abroad.
  • Asymptomatic transferal of COVID-19 is possible, so the highest protocols of hygiene and social distancing should always be practiced, including wearing a mask, keeping a minimum physical distance of 6 ft, and avoiding contact for greater than 15 minutes.
  • Travelers should investigate community, state, and country requirements in the area you are traveling to and through, for regulations such as required quarantines, mask use, etc. 
  • If you develop symptoms during travel, you should alert your supervisor, stay at home, and plan to quarantine.
  • The traveler should develop a return plan for mitigating risks caused by travel and follow CDC guidance for travelers.
  • If traveling internationally or from a domestic hot spot traveler should quarantine for 2 weeks.

 International Travel 
The State Department maintains a “Level 4: Do Not Travel” advisory currently. Until the level of the advisory is downgraded, there will be no authorized university international travel.

Inbound International Travel 
As of June 10, the U.S. has restricted inbound travel from the following countries and no travelers may enter from China, Europe (Schengen area), the UK and Ireland, and Brazil.

Just like the faculty and staff around you who commute to work daily, it is essential that you support the health of the whole community by practicing as much “stay at home” distancing as possible, with strong protocols like mask-wearing, frequent hand washing, and good sanitization.

If you are working at a job or internship, you should ensure that your workplace is practicing and reinforcing good safety protocols. 

Making safety protocols habitual not only keeps you safer, but those around you safer as well.

Campbell Athletics will have specific protocols in place for all team travel that must be rigorously followed for both personal and community protection. 

Athletics will be guided by CDC Safety protocols, as well as Regional health regulations and conference guidance for all travel interactions.

Athletes who feel ill must not travel and must work with Student Success and Athletic Compliance and for any accommodations recommended by a medical professional.

No student groups will be allowed to travel at this time for retreats, conferences, or activities.

This travel ban includes incoming travel or visitors to campus, unless defined as essential by a Dean or Vice-President, following the protocols listed above for approvals.

The State Department currently has an advisory for the World–Level 4: Do not Travel. International programs, outreach programs, mission trips, and study abroad will not be held in Fall 2020. International travel protocols will be closely monitored for Christmas Break programs and spring/summer 2021, under the guidance of CDC, WHO, and State Department Advisories. 

Nonessential travel programs such as outreach programs, mission trips, study away, and student activity travel will not be held in Fall 2020.

For Clinical Rotations, please check with your individual school or department.

Only essential travel should be performed at this time.

If travel is essential, the Travel Approval Document has more information on how to go about receiving permission as well as risk management protocols to follow.

University-related travel that requires University funding in part or whole continues to be restricted and must follow the proper protocol. 

Additional considerations

  • Most states currently have in-person meetings of 10 or more restricted.
  • Virtual meetings and conferences will be practiced until we enter more open protocols for group events.
  • All students, academic and administrative university travel must be pre-approved by university Deans or vice presidents.
  • All university travel by deans must be pre-approved by their vice-president.
  • All university travel by vice-presidents must be pre-approved by the president
  • Virtual meetings or telephone calls are preferred to avoid/minimize personal contact.
  • Departments wishing to require travel in this fashion should submit a proposal for pre-approval by the Travel Risk and Security Committee.

    The proposal should justify the essential nature of the travel
    and include safety protocols to be followed and consistent plans for sequestering or quarantine.

  • Departments that are subsequently approved to travel should document travel for contact tracing purposes if needed.
  • When an in-person meeting is required, follow the guidance of the CDC to minimize the possible spread. All in-person visits will require strict safety protocols, such as wearing masks, distancing, hygiene, and sanitation.