Faculty are asked to participate in the roster verification process every term for every course taught. The roster verification process is the means by which faculty confirm to the University that students who appear on the class roster actually attended the class. Faculty can access their class rosters via Self-Service. If there are students who have not attended your class but appear on your roster, you should notify the Registrar’s Office by filling out the Roster Verification form.
When do I need to verify my rosters?
Each term, you will be asked to verify your rosters once the add/drop period has expired for the term. An email reminder will be sent with the deadline for roster verification for that term. Students who did not attend or participate in your course but still appear on your rosters should be reported as “never attended.”
How do I verify my rosters?
- Review each of your final class rosters on Self Service.
- Verify that each student on the roster has attended and participated in class.
- If a student is on your roster but has not attended class, use the Roster Verification form to report them so they can be removed from your roster.
- If you have a student who has attended your class and is not on your roster, use the Roster Verification form to report the student as well. Students should not be permitted to attend classes if they are not properly registered for the course. Once you notify the Registrar’s Office that the student is attending your class but not registered for it, please do not allow the student to continue attending your class until their name appears on the class roster on Self-Service.
Why do I need to verify rosters each term?
Accurate data on student attendance is crucial to the University for many reasons, including compliance with federal aid regulations. Roster verification is a requirement listed in the Faculty Handbook because it provides clear and consistent data that the University uses to report enrollment and financial aid information to the Department of Education. Inaccurate attendance records could potentially result in inaccurate transcripts, disputed bills, and/or accounting problems with federal financial aid.
How should I report attendance concerns regarding students who have excessive absences?
You are encouraged to report any attendance concerns throughout the semester via CU Succeed to initiate intervention measures for students who are at risk. While the roster verification process occurs only at the beginning of the term, CU Succeed can be used throughout the term.
If you have questions about the roster verification process or a specific student verification, please email registrar@campbell.edu.