Why do I need to verify rosters each term?
Accurate data on student attendance is crucial to the University for many reasons, including compliance with federal aid regulations. Roster verification is a requirement listed in the Faculty Handbook because it provides clear and consistent data that the University uses to report enrollment and financial aid information to the Department of Education.
Inaccurate attendance records could potentially result in inaccurate transcripts, disputed bills, and/or accounting problems with federal financial aid. The roster verification process is the means by which faculty confirm to the University that rosters for the courses they are teaching are complete and accurate.
When do I need to verify my rosters?
Each term, you will be asked to verify your rosters once the add/drop period has ended for the term. The deadline for roster verification will be listed in the Provost’s Office Academic Newsletter each semester. Students who did not attend or participate in your course but still appear on your rosters should be reported as “never attended.”
How do I verify my rosters?
- Review each of your final class rosters on Self Service.
- Verify that each student on the roster has attended and participated in class. Complete the Roster Verification form for each course you are teaching.
- If a student is on your roster but never attended class, use the Roster Verification form to report the student so they can be removed from your roster.
- If a student attended your class but is not on your roster, use the Roster Verification form to report the student. Students should not be permitted to attend classes if they are not properly registered for the course. Once you fill out the form, please do not allow the student to continue attending your class until their name appears on the class roster on Self-Service.
- If your roster is complete and accurate, use the Roster Verification form to confirm.
How should I report attendance concerns regarding students who have excessive absences?
You are encouraged to report any attendance concerns throughout the semester via CU Succeed to initiate intervention measures for students who are at risk. While the roster verification process occurs only at the beginning of the term, CU Succeed can be used throughout the term.
If you have questions about the roster verification process or a specific student verification, please email registrar@campbell.edu.