Information for Staff

At Campbell University, Incorporated (“University”), procurement decisions are often made by staff and faculty in the schools and departments.   The University expects these individuals to base purchases on sound business practices, accountability, best value, and compliance with sponsor, donor, and regulatory requirements.  Individuals making purchases or planning to make a purchase must follow established University policies and procedures and must adhere to Federal, State, and local laws, rules, and regulations. Details about Procurement at Campbell University can be found in the Procurement Manual.

Processes

The Contract Review Process is an effort to streamline and track the review, funding, negotiation, and execution of the contract. It allows for a thorough examination of a legal agreement before it is signed to ensure that the statements in the document are clear, accurate and adheres to the University’s mission, policies, and procedures according to the terms of the agreement. Contracts must be reviewed following the procedure outlined.

NOTE: If a contract does not involve the expenditure of funds, please reach out directly to the Office of General Counsel.

Details including contacts and workflow chart on the Contract Review Process are found in the Procurement Manual.

A Purchase Requisition (RQ) is not a purchase order and, thus, cannot be sent to the vendor to procure products and/or services. Purchase Requisitions are internal forms that are used to establish purchase descriptions, price, method of funding, etc. A Purchase Order (PO) is a legally binding contract between a vendor and the University. Do not place an order, promise an order, or otherwise authorize the purchase of goods or services without the purchase order. This may make you personally liable for payment to the vendor.

Detailed, purchase requisitions are submitted by the requesting department with all proper approvals. Any supporting documentation, such as quotes, proposals, order forms, etc., must be sent to the Procurement Department with the Purchase Requisition. Purchase must be made via the requisition process, purchase of a product or service must not occur prior to the issue of a PO unless there is an emergency or if it is an approved Credit Card purchase under the University Credit Card Policy included manual. In the event of an emergency, the item or service must first be approved by the Procurement Department prior to making the purchase.

Details including contacts and workflow chart on the Requisition Process are found in the Procurement Manual.

Campbell University Credit Cards (Credit Card) are intended for special circumstance procurement which calls for greater flexibility on transactions.  These cards are the property of the University and shall not be used for personal reasons.  It is the responsibility of employees assigned Credit Cards to use the card in a responsible manner.  The employee assigned the card will be held accountable for all charges made on the card as well as the recording and reporting required to document its use. The privilege to use a Credit Card is contingent upon following the University Credit Card Policy.

Detail and forms related to Credit Cards may be found in the Procurement Manual.

Campbell wordmarks, logos, and images of official Campbell Camels require authorization and direction prior to use.  These requisitions must obtain authorization from the Assistant Vice President of University Communications and Marketing.

Resources

Contact

Haven Hottel
Asst. VP for Marketing and Communications
Phone: (910) 893-1421
Email: hottelh@campbell.edu

Campbell Motor Fleet (passenger vehicles)

Campbell University is currently under contract with Enterprise Rent-A-Car and National Car Rentals with pre-negotiated/discounted pricing for Campbell University.  View price rates →

Drivers must be 18 years of age or older in order to operate the vehicle.  In order to book a rental vehicle, please follow the following procedure:

Enterprise/National Car Rental Procedure:

  • Account Number: XZ53545
  • Billing Number: 17177864

Call In:

  1. Call or visit your local vendor
    • Enterprise Rent-A-Car
      • Erwin 910-891-1382
      • Fuquay-Varina 919-577-6112
    • National Car Rental
      • Fayetteville 910-485-2133
  2. Notify the customer service representative that you would like to use the discount provided to “Campbell University, Incorporated” and provide Account Number XZ53545 and Billing Numbe 17177864.  The representative will be able to pull up the Campbell University account globally.
  3. Provide your travel information as requested by the representative.
  4. Pay via Campbell Credit Card.

Website:

  • Go to www.enterprise.com
  • Input your itinerary details
    • Under  “Corporate Account Number or Promotional Code” enter XZ53545
  • Select Pickup Location
  • Choose Vehicle Class
  • Damage Waiver is included
  • Input Contact Details
  • Under “Confirm Trip Purpose” select “Yes”
  • Under “Billing” select “Yes”.
    • Input 17177864 under “Enter Billing Number”
  • Click on “Reserve Now” to confirm booking
  • Bring all details when picking up the vehicle
    • Campbell ID Card
    • Confirmation Number
    • Account Number: XZ53545
    • Billing Number: 17177864

Campbell Motor Fleet (vans)

Vans are available for rent with Enterprise and National but must be operated by an individual at the age of 18 or older. Additional options are to use a charter service through Academy Bus, LLC or request a van through Campbell Motor Fleet.

Enterprise/National Car Rental Procedure

  1. Call or visit your local vendor
    • Enterprise Rent-A-Car
      • Erwin: 910-891-1382
      • Fuquay-Varina: 919-577-6112
    • National Car Rental
      • Fayetteville: 910-485-2133
  2. Notify the customer service representative that you would like to use the discount provided to “Campbell University, Incorporated”.  The representative will be able to pull up the Campbell University account globally.
  3. Provide your travel information as requested by the representative.
  4. Pay via Campbell Credit Card.

Academy Bus, LLC Procedure:

  1. Contact the account manager assigned to Campbell University: Thomas Slaughter, Account Manager, tslaughter@academybus.com, Phone: 919-688-1230 x3614, Cell: 919-697-1401   
  2. Obtain proposal for services from the vendor
  3. Send quote and completed Purchase Requisition Form to your assigned Procurement Technician (available on page 11 of the Procurement Manual). 
  4. Your Procurement Technician work to provide a Purchase Order to authorize the service.

Campbell Motor Fleet procedure:

  1. Contact Brent E.  Braswell at braswell@campbell.edu to reserve a van.
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Procurement Manual

The Campbell University Procurement Manual is a resource for staff, faculty, or other individuals who purchase products, supplies, equipment and/or services with University funds. This includes purchases made with a Campbell Credit Card, purchase orders, petty cash, check requisition as well as legitimate purchases of goods and services purchased with personal funds and later reimbursed.

Download the Procurement Manual