NCAS 109th Annual Meeting – Call for Abstracts

NCAS = NC Academy of Science

The Abstract Submission is now closed.

The deadline for submission of abstracts has passed.

Registration

Online late registration will be closed from March 17, 2012 until the meeting begins on March 23rd. For onsite registration, we will have online registration available so that you can electronically complete your registration and will be able to pay by credit card if you prefer.

For registration, please complete the online registration form (registration & abstract form) then proceed to the payment page.

Abstracts for oral and poster presentations should be no more than 250 words in length. Special characters will not be represented in the text-only format. If your abstract requires special characters, please submit your abstract in the box provided on the registration form and also email a copy with notation as to the nature of your special characters to .(JavaScript must be enabled to view this email address).

CALL FOR PAPERS AND POSTERS IN ALL AREAS OF SCIENCE AND MATH:

Information for Presenters

Posters

Posters should be set-up between 5:00 and 6:00 PM on Friday. Posters should be attended from 6:00 to 7:30 PM.

Posters will be mounted using small clamps or other mounting materials onto 36" x 48" mat board, which can be placed onto the easels either horizontally (landscape) or vertically (portrait). We will provide mounting materials, boards, easels; all you need to bring is your poster. If your poster is in panels or pieces, you should let us know RIGHT AWAY so we can provide you with materials to make adjustments.

Oral Presentations

All presentations should be loaded on the computers in each presentation room at the beginning of the day. We suggest that you arrive as close to 7:30 AM as you can, register and then go to your assigned room to load your presentation onto the computer in your room.

Registration on Saturday is open from 7:30 to 8:30 AM.

Plan on bringing your presentation on a USB memory stick. If this isn't possible, let us know ASAP so we can arrange some other method to transfer your presentation. We would also recommend that you have a copy of your presentation available in the cloud (internet based email account or dropbox type storage).

The computers will be Windows 7 PCs with Microsoft Office 2010. These computers have the latest version of PowerPoint so PowerPoint presentations using the pptx format should run hassle-free but you might want to also save it in "compatibility mode" - in other words, in PPT format as well as PPTX format for insurance.

You may be able to use your own computer for your presentation, but be sure that you bring any adaptors necessary to convert your connection to a standard VGA adaptor if your computer does not have this built in.  Campbell University classrooms use standard VGA adaptors.  Most Windows laptops have a built in VGA adaptor.  Some other machines (primarily Apple) may not have the VGA adaptor built in.

If you create your presentation on a Mac, you should be OK, but please test it out on a PC in advance. Some graphics types aren't always handled well on PCs; Postscript, PDF and TIFF. We will arrange to have a demonstration room where you can review your presentation using the same multi-media equipment as in the room where your presentation will be given.

Oral presentations are allotted 15 minutes total time.  You should plan on 10-12 minutes for the presentation and 2-3 minutes for questions and answers. If you go over time, the question and answer time will have to be reduced or perhaps eliminated.  We know it is difficult to distill your work into such a short time frame, but going over one’s allotted time is unprofessional and is unfair to subsequent presenters.  For this reason, moderators will stop your presentation when time is over whether you have completed your presentation or not.

Payment

Registration and Presentation fees are payable online using a credit or debit card or PayPal account during online Registration. The Non-Member registration rate includes your 2012 membership! Those who wish to renew their current NCAS membership can do so by simply paying the non-member rate. Registration includes heavy hors d’oeuvres at the poster session on Friday, and on Saturday a continental breakfast, box lunch and afternoon snack break. You can also register for the Awards Banquet, which will be held Saturday evening, for an additional fee.

Online payment is accessible from the Registration "Thank you" page. If you have already registered but not paid, you can go directly to the online payment form.

Fees

The following is a list of fees for the 2012 NCAS Annual Meeting

Late Registration

* Includes membership
All include: Fri hors d’oeuvres, Sat continental breakfast, box lunch, afternoon snack
Late fee after February 20th will be $15

Abstract fee $10

Banquet

Banquet tickets are limited, so sign up early.

Register for the meeting by filling out and submitting the online registration & abstract form.

Selected Events Open to the Public for Free

Friday Forum on Drilling and Fracking & Saturday Keynote Address
Only requirement is registration at the table in front of the lecture hall

Maps: Map with event building locations designated
Please visit our Location page for information on driving directions and parking at Campbell University.